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2019 SSP Annual Meeting Submission Guidelines

SSP is using ScholarOne Abstract Central to manage the submission process. All proposals must be submitted through this system following the guidelines. The use of the ScholarOne Abstract Management system is made possible via a generous sponsorship by Clarivate Analytics.



  • Please note: Previous years’ accounts were NOT carried over into the SSP 2019 submission site.  You must create a new account.
  • To ensure that your data is entered correctly, please follow all directions carefully. We recommend that you proceed through the system in a step-by-step fashion, carefully completing each screen in turn.

Important dates and deadlines:

  • Annual Meeting Concurrents: Submissions begin October 12, 2018 at 12:00 AM ET and close November 16, 2018 at 11:59 PM ET.  Notifications will be emailed by December 30, 2018. 
  • Pre-meeting Seminars: Submissions begin October 12, 2018 at 12:00 AM ET and close December 14, 2018 at 11:59 PM ET.  Notifications will emailed by January 18, 2019. 
  • Sponsored Sessions: Submissions begin October 12, 2018 at 12:00 AM ET and close December 14, 2018 at 11:59 PM ET.  Notifications will emailed by January 18, 2019.
  • Previews Session: Submissions open November 26, 2018 and close February 28, 2019.  

If you do not receive your notification, please contact 

Tips for submitting a compelling session proposal:

  • Your session should appeal to a broad range of attendees in an engaging way. SSP Annual Meeting attendees value networking opportunities, insight into new developments, and practical applications they can use to advance their careers. Attendees include executives, editors, salespersons, marketing and product managers, librarians, technologists, vendors, academics, and more. With this year’s specific focus on new perspectives, the best proposals will appeal to new audience segments and/or groups that have historically been less represented at publishing events, as well.
  • Concurrent sessions should promote audience engagement, ideally throughout. Pre-meeting seminars must involve participants actively.
  • We will NOT consider concurrent session or pre-meeting seminar submissions that are focused on a single solution, a single organization, or material that is commercial in nature. Such content is more appropriate for the 5-minute previews session or for sponsored sessions.
  • SSP deeply values the provision of a variety of viewpoints from an inclusive pool of speakers. Session speakers must reflect diversity of geography, race, and cultural background as much as possible. We strongly encourage gender balance in particular. Single-speaker concurrent sessions or pre-meeting seminars will NOT be considered.
  • The strongest proposals will include the voices of key stakeholders (researchers/academics, librarians, students), will cross formats (books, journals, etc.), and will include perspectives across STEM, social sciences, and humanities.
  • For concurrent sessions, your submission must be in by the November 16 deadline! Our committee will begin reviewing proposals immediately after this deadline, so we regret that we cannot accept late submissions this year. Please see the submission guidelines for all the important deadlines.
  • Please be sure to reach out to  if you have any questions while submitting a session proposal.

Information required for your submission:


There are four possible types of session proposals. Submitters must select their session type at the beginning of the submission process for each proposal. This cannot be changed once you confirm your selection. Organizers are permitted to submit more than one proposal or proposal type:

  1. Concurrent session: 60 or 90 minutes in length, held on May 30 and 31. Concurrent sessions are designed for multiple speakers to present a specific topic that will benefit SSP attendees. Successful proposals will include concrete plans for interactivity, the inclusion of new voices, a diverse panel (with respect to gender, race, background, organization type, subject area), and clear learning objectives for the audience.
  2. Pre-meeting seminar: These three-hour educational sessions are held on May 29, prior to the main conference, providing an opportunity for attendees to learn more about a topic for an additional fee. These sessions should be instructive and highly interactive, with a deep dive into a topic and specific take-home benefits for participants.
  3. 5-minute preview session: Brief, back-to-back presentations given during a plenary on Friday morning, May 31, showcasing new products, platforms, and/or content from publishers and vendors. Preview session submissions will be accepted at a later date. Keep an eye out for an announcement from SSP!
  4. Sponsored session: Each session is 45 minutes in length; up to 4 sessions may run concurrently; space can accommodate up to 50 attendees; held in the afternoon on Wednesday, May 29. These sessions offer value by means of education, information, or professional development to attendees. Fees apply. 
  • Organizers may share information about a product or service, but sessions will be most effective if presenting case studies/use cases, customer testimonials, timely information about industry issues, best practices, innovative solutions to everyday challenges, roundtable discussions, etc. 
  • Sponsored sessions can also be used to facilitate a focus group, user group session, market research, or product demonstration if space is available.  However, sessions of this nature will not be rated as highly as those that offer educational and/or professional development value to attendees. 
  • No more than 12 proposals will be selected. 
  • The Annual Meeting Program Committee will select which sessions offer the most value to attendees. 
  • These sessions are free to any registered attendee, unless you select the invitation only sponsorship type. SSP cannot guarantee attendance at sponsored sessions.
  • Sponsored Session Options/ Pricing:
  • Open to all attendees: $2950, exhibitors/sponsors=$2360 
  • Invitation only: $3950, exhibitors/sponsors=$3160 
  • For more information about sponsored sessions, click here.



The session title should be descriptive of the content being covered. 


In 250 words or less, describe what will be covered in this session. The session description will be included in the online and printed programs. There will be an opportunity to revise it later if accepted. DO NOT include speaker names in the session description. 


Describe the ideal audience for this event (publishers, editors, academics, librarians, marketers, production personnel, etc.)


List the suggested speaker(s) or organizer(s) you think have the relevant experience for presenting in this session. Speakers/organizers do not have to be confirmed at this time. If you are moderating/speaking, please include yourself. Please consider the diversity (gender, ethnicity, etc.) of your panel when recruiting speakers; SSP seeks to provide a balanced program in this respect.


Please include a brief summary of specific learning objectives and what you hope attendees will learn from this session. You may also use this space to share any other details that you feel are relevant for the selection committee. 


Indicate the type of presentation that will be used for the session and the level of audience engagement you envision: Q&A, roundtable, flash talk, panel, interactive, other. All ideas will be considered.


Indicate if you are submitting this proposal as a speaker, session organizer, both, or other.


Indicate if this session has previously been presented at other conferences or industry meetings.


Select which track(s) or topical areas this session fits best. Check all that apply. Not all submissions need to fit within one of these tracks; all ideas will be considered.


(Concurrent Sessions only)
Please indicate the ideal length for your session. Concurrent sessions are either 60 or 90 minutes. This year’s meeting will feature fewer 90-minutes sessions than have been offered in the past, so please consider carefully whether your proposed session requires 90 minutes.


Please indicate whether there is anything interactive or particularly innovative about the format of your session.


Indicate the Educational Level that best fits your proposal.

  • Foundational: Focus on awareness and relaying information; appropriate for those with limited experience of the subject seeking introductory understanding of the content area(s).
  • Applied: Focus on understanding and comprehension; appropriate for those with some experience seeking to build on, apply, or enhance existing knowledge using content in practical applications/implementations.
  • Strategic: Focus on analysis, evaluation, and decision-making; appropriate for those with substantial prerequisite knowledge seeking the most up-to-date information to heighten expertise and advance best practices.
  • Mixed-learning: Includes both applied and strategic perspectives on an issue; appropriate for those with at least some experience of the subject area seeking a mix of immediate/practical and future/planning information.
  • Networking: Provides an opportunity for peer-to-peer interaction among groups with similar interests and/or geographical locations, for all career levels. May be purely social in nature, have a specific topic (e.g. speaker or panel), or focus on an element of career development (e.g. mentorship). 
  • Unsure or not applicable


Please enter all confirmed organizers/moderators/speakers for this session.


You may be asked to complete one or more disclosures depending on the submission type. These disclosures confirm that you understand the requirements of each applicable submission type (non-commercial, fees apply, etc.). 

For Sponsored or Preview Sessions Only: 


Sessions that offer value by means of education, information, or professional development to attendees will be given preference in the selection process. While you may share information about your product or service, your session will be most effective if you present case studies/use cases, customer testimonials, timely information about industry issues, best practices, innovative solutions to everyday challenges, roundtable discussions, etc. Describe how you will provide educational/professional development value to attendees.


Indicate if you prefer your sponsored session to be open to all attendees or by invitation only.


Indicate the type of organization presenting the session (publisher, technology provider, etc.). 

Submitting your proposal:  

Once you have provided the required information, a submit button will appear at the bottom of the Review and Submit step. You can continue to make changes until you submit. We encourage you to view a proof of your submission before submitting. Once you submit, your submission will move from the drafts table to the submission table on the dashboard. You can continue to make changes to your proposal until the corresponding deadline by returning your submission to draft. You will not be able to make changes after the deadline. 

Selection criteria:

The Annual Meeting Program Committee will review proposals and rate them on the following criteria: 

  • Topic is timely and relevant 
  • Original concept and/or fresh analysis 
  • Represents broad and diverse speakers and ideas
  • Focus and learning outcomes are well defined
  • Sufficient interactivity with the audience is planned

    The use of ScholarOne Abstracts is made possible via a generous sponsorship by Clarivate Analytics.