Virtual Attendance Information

Can’t join us in Chicago? Then the Virtual Registration Option is for you! While there is nothing quite like attending the Annual Meeting in person, we recognize that not everyone has the opportunity or ability to travel. As a result, we are excited to offer virtual attendees this opportunity to stay current on the latest industry topics alongside in-person attendees. Virtual attendance provides the perfect opportunity for industry professionals to attend the SSP 44th Annual Meeting in Chicago on their terms.

All keynotes, plenary sessions, and selected educational sessions will be streamed live June 1-3, 2022. Streams will include speakers and any presentation materials. Virtual attendees can submit questions to speakers during these sessions via a chat facilitator, so you’ll feel like you're right in the room! Participants can also chat in real time with other virtual attendees via the virtual meeting platform for online networking. Several additional online networking opportunities will also be available for virtual attendees. 

Recordings of all other sessions in the Program will be available on demand in the meeting platform/app within 24 hours after the session occurs. The meeting platform/app will also contain posters and a complete attendee list. Below is the schedule and description of the sessions that will be livestreamed.

Watch Live

2 keynote speakers, 2 plenary sessions, and 5 educational sessions over 3 days

On Demand Content

All 30 recorded educational sessions available within 24 hours + poster displays


Exclusive in-platform networking events for virtual attendees + chat with attendees via the app

Live Sessions 

Thank you to our live streaming sponsor:

All sessions listed in Central Daylight Time

Wednesday, June 1

4:00 pm | Opening Remarks by Alice Meadows, SSP President

4:15 pm | Opening Keynote by Shermann “Dilla” Thomas: How Chicago History Shapes Modern Education and the City’s Impact on Global Academia


Thursday, June 2

9:00 am | Keynote by Jennifer Heimberg: The Strategic Council and Research Excellence

10:00 am | Virtual Speed Networking (Small Groups)

10:30 am | Session 1D: It Takes a Scholarly Publishing Village

The pandemic united us in ways we’d never experienced. It blurred the lines between silos and helped us realize shared experiences where we may have thought "disparate" was a better descriptor of roles in the publishing community. We realized that we all want best-in-class in collaboration, problem-solving, and inclusion, even though our environment sometimes makes it difficult for us to imagine seeing eye-to-eye. But the reality is that we share many of the same values and goals. In this panel, we’ll pair panelists from seemingly opposite ends of the spectrum, including STEM and HSS fields, researchers, vendors, non-profits, librarians, and commercial publishers, to discuss industry innovations, challenges, and opportunities that we all share. As we move into a new era, it’s our belief that we can continue to find common ground in ways that make us stronger and build our communities out to recognize the challenges of disciplines we aren’t a part of and the benefits of roles we don't fully understand. A better discourse for a better community. Revenue, relevance, open knowledge, DEI, an ever-changing workforce and workspaces, energizing the next generation of publishing professionals—it sounds like a lot, and it is. Alexa and Jennifer, the moderators, will pose multiple challenging topics to our conversationalists, hoping to identify large and small ways that we can hold and build in space for each other—regardless of role or discipline—to make the work we do every day more open, more accessible, and more scalable to those outside our immediate scope. 

12:00 pm | Awards Luncheon/Annual Business Meeting

2:00 pm | Session 2B: Getting Authors and Publishers on the Same Page: A Global Conversation
From open access initiatives to investment in AI and visual communications, the publishing community is reshaping how scholarly research outputs are prepared, published, and disseminated. However, many authors remain hesitant to commit to industry changes or are unaware of the benefits associated with new publishing avenues and tools, highlighting the breakdown between industry goals and author interest and needs. Bringing together industry professionals and researchers, this panel will reveal the primary questions that drive author uncertainties around innovation in the international publishing community. Speakers will share knowledge gained from successful and ongoing efforts regarding creation and implementation of author-focused initiatives, in addition to challenges and solutions. This session will be an open conversation welcoming audience participation. Topics discussed will educate the scholarly community on both sides of the editorial desk: industry professionals and authors will share their perspectives, to increase transparency and inclusivity throughout the global scholarly community.

3:30 pm | Session 3D: How to Build a Lasting Culture of Innovation (and what not to do): A Conversation with the Experts
Publishers often struggle with innovation. Attempts to introduce new people and ideas often fail to deliver meaningful and long-lasting change, leaving managers and leaders wondering what went wrong. Worse, repeated organizational attempts to create change can lead to a culture of cynicism around change management and fear of the dreaded re-org.

They say that ‘culture eats strategy for breakfast’, so it’s tempting to think that the answer is to change the culture of an organization rather than just its products, processes or even people. The focus on culture is laudable but can also be a trap because it’s often rooted in the same paradigm that change is a finite, with a beginning, a middle and an end. Truly innovative companies don’t treat change as a single event to be managed, but create business structures that enable and support innovation. This session explores how organizations can enable a culture of true innovation by hearing how experienced practitioners have succeeded (and failed!) in their attempts at building a culture of innovation: A change expert in helping transform organizational culture. A people expert in recruiting and managing people who can help organizations become more innovative. A veteran - someone who’s been there and done that, with the scars to prove it. Through listening to real-world examples as well as practical advice, participants will leave with a better understanding of the value of a culture of innovation, how to get started on building one, and tips on some of the does and don'ts.

4:45 pm | Session 4A: How to Advance Diversity, Equity, and Inclusion in Your Organization: A Look at Successful Initiatives in the World of Scholarly Publishing
A panel representing a variety of organizations will discuss what their organizations are doing to advance diversity, equity and inclusion in their systems, policies and culture. Attendees will leave the session with tips on what they can do to implement change within  their own organizations. 

  • Hear panelists share examples of how they are looking at their own systems, policies and culture to ensure more inclusive decision making;
  • Find out how they built internal support for DEI awareness, setting DEI policies, creating transparent DEI metrics, and establishing and implementing DEI objectives; and
  • Get examples on how organizations are diversifying editorial boards and reviewer pools, gathering data for comparison and improvement, avoiding bias in artificial intelligence, and transparently sharing metrics for public accountability.
  • Learn even more by participating in interactive activities throughout the session.


Friday, June 3

9:00 am | Plenary: Preview Session: New and Noteworthy Product Presentations
This "lightning round" plenary offers the chance to learn more about the industry's newest and most innovative products, platforms, and/or content in 5-minute, back to back presentations. Attendees will leave with exposure to a wide breadth of content on new and updated products of interest to the scholarly publishing community. We will have interactive polling for the attendees to vote for the “Best Innovation,” so don’t miss this opportunity to make your voice heard!

10:30 am | Session 5C: Rethinking Reproducibility: Bridging the Gaps Between Research Cultures, Publishing Workflows and Scholarly Infrastructures
The proliferation of digital tools has brought more opportunities than ever to document and open up the research process. At the same time, research cultures have been shifting from the ‘publish or perish’ paradigm towards openness and transparency. In particular, the ability to reproduce results to confirm their reliability is evolving to become a more established part of the research process: there is agreement that reproducible research practices can enable scientific development and enhance trust in science. We will share stories from academics, librarians, infrastructure providers and publishers to discuss practices and barriers around research reproducibility. Our session will address a variety of research objects relevant across disciplines – for example, methodologies, research data, and code, plus their role in enhancing trust in the published record. By providing insights at the policy and operational levels, we will help all stakeholders involved advance their understanding and practical involvement in reproducible publication practices.

11:30 am | Virtual Small Group Discussion

1:00 pm | Closing Plenary: The Scholarly Kitchen Live! 
The Scholarly Kitchen "Chefs" will lead a wide-ranging discussion picking up on the themes presented throughout this year's Annual Meeting and looking into the future and the changing roles of publishers, libraries, and research societies. Attendees will have the opportunity to ask the insightful Chefs, "What's next?"

Registration Information

Registration entitles one individual at a single location to participate in the Annual Meeting virtually. Registered particpants can access the meeting content on a variety of devices up to 90 days after the meeting. Each registrant has a unique username and password and only one username session can be active at the same time.

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Technology Requirements

The online meeting platform/app is designed to work with both PC and Macintosh computers as well as mobile devices with an Internet connection. Headphones or speakers are needed to hear the live session audio.

End‐user login technical support is available for Virtual Meeting attendees who experience problems logging into the site, Monday through Friday between 8:00am ‐ 8:00pm U.S. Eastern.