2020 Sponsored Session Guidelines

SSP is offering an opportunity for companies to reach attendees at the 2020 SSP Annual Meeting in Boston, MA, May 27-29, 2020. Sponsored sessions are an opportunity to position your organization as a thought leader. Sponsored sessions will be offered from 12:30 pm – 3:30 pm, Wednesday, May 27. Each session is 45 minutes in length; up to 3 sessions may run concurrently and the space can accommodate 80-100 attendees, theater style. 

Because space is not unlimited, no more than 12 sponsored sessions will be offered. Session proposals should be submitted via the ScholarOne Abstracts submission website. The Annual Meeting Program Committee will select which sessions offer the most value, by means of education, information, or professional development, to attendees. Please see the Submission Guidelines for more information on what to include in your proposal. Submission begins October 14, 2019, at 12:00 AM ET and ends January 10, 2020, at 11:59 PM ET. Notifications will be emailed by January 18, 2020. If your proposal is selected, sponsorship fees will apply. 

SSP is using ScholarOne Abstract Central to manage the submission process. All proposals must be submitted through this system following the guidelines.  You may submit multiple session proposals to any and all of the session categories during the call for proposals. This includes sponsored sessions, concurrent sessions, and the preview session.

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Organizers may share information about a product or service, but sessions will be most effective if presenting case studies/use cases, customer testimonials, timely information about industry issues, best practices, innovative solutions to everyday challenges, roundtable discussions, etc. Sponsored sessions can also be used to facilitate a focus group, user group session, market research, or product demonstration if space is available however, sessions of this nature will not be rated as highly as those that offer educational and/or professional development value to attendees. 

These sessions are free to any registered attendee; unless you select the invitation only sponsorship type. The only other programming that will be offered at the same time are the pre-meeting training sessions, expected to be attended by roughly 100 people. SSP will promote these sessions along with other Annual Meeting programming and they will be labeled as sponsored sessions. 

SSP will promote your session through email marketing and a listing on the website. Thirty days before the Annual Meeting, you will be given access to the meeting app, which will allow you to personally invite meeting attendees to your session. SSP cannot guarantee attendance at sponsored sessions. Successful sponsors have also found social media effective in promoting sessions at previous Annual Meetings.