Transformation, Trust, and Transparency; SSP 45th Annual Meeting, May 31 - June 2, 2023, Portland, Oregon

2023 SSP Annual Meeting Submission Guidelines

SSP is using ExOrdo Review to manage the submission process. All proposals must be submitted through this system. 

 

 
  • Account Setup: To submit an abstract, please create an account or log in with your Ex Ordo User ID and Password.
  • If you have an Ex Ordo account but do not remember your login information, choose Forgot Password.  If you are logging in for the first time, choose Create an Account to begin.
  • USER IDS AND PASSWORDS ARE CASE-SENSITIVE.
  • Important dates and deadlines:
  • Educational Sessions: Submissions are open now and will close November 11, 2022 at 11:59 PM ET.  Notifications will be emailed by the end of December. 
  • Industry Breakout Sessions: Submissions are open now and will close January 6, 2023 at 11:59 PM ET.  Sponsorship fees apply. 
  • Posters: Submissions are open now and will close January 27, 2023 at 11:59 PM ET. 
  • 5-Minute Previews Session: Submissions are open now and will close February 3, 2023 at 11:59 PM ET.
  • If you do not receive your notification, please contact Tracy Mitchell.

To ensure that your data is entered correctly, please follow all directions carefully. We recommend that you proceed through the system in a step-by-step fashion, carefully completing each screen in turn. PLEASE NOTE: If you create a draft submission without substantive content and do not add to it within 24 hours, your submission may be automatically removed by the system. Therefore, we strongly recommend that if you do not plan to complete your submission in one session, that you include at least a preliminary abstract within your submission draft.

Tips for submitting a compelling session proposal:

  • DO reflect a variety of voices and viewpoints in your submission. As documented in our Core Values, SSP deeply values diversity, equity, and inclusion, and submissions that reflect an inclusive pool of speakers are required. Session panels should include a diverse mix of genders, geography, race, and cultural backgrounds as much as possible. Single-speaker educational sessions will NOT be accepted. The strongest proposals will include the voices of key stakeholders (researchers/academics, librarians, students), will cross formats (books, journals, etc.), and will include perspectives across STEM, social sciences, and humanities. 

  • DO develop your submission to appeal to a broad range of attendees in an engaging way. SSP Annual Meeting attendees value networking opportunities, insight into new developments, and practical applications they can use to advance their careers. Attendees include executives, editors, salespeople, marketing and product managers, librarians, technologists, vendors, academics, and more. 

  • DO prepare a proposal focused on in-person learning for this primarily in-person event. Session speakers should be prepared to attend in person as well. 

  • DO NOT submit an educational session focused on a single solution, a single organization, or material that is commercial in nature. These proposals will not be considered. Single solution/single organization presentations may be better positioned as a poster presentation. Submissions that are commercial in nature should be limited to the 5-minute Previews session or for Industry Breakout sessions.

  • DO pay attention to the deadlines! Our committee will begin reviewing proposals immediately after each deadline, so we regret that we cannot accept late submissions. 

  • DO contact Tracy Mitchell if you have any questions while submitting a session proposal. 

Information required for your submission:

SUBMISSION TYPE

Four possible session proposal options are offered as part of the submission process as follows. Submitters must select their session type at the beginning of the submission process for each proposal. You are permitted to submit more than one proposal of one or more types. 

  • Educational sessions: Educational sessions are designed for multiple speakers to present a specific topic that will benefit SSP attendees. Successful proposals will include concrete plans for interactivity, the inclusion of new voices, a diverse panel (with respect to gender, race, background, organization type, subject area), and clear learning objectives for the audience. Educational session time slots will likely be offered in varying lengths of 60, 75, and 90 minutes.

  • Industry Breakout Sessions: These 30 minute sessions offer value by means of education, information, or professional development to attendees. Organizers may share information about a product or service, but sessions will be most effective if they present case studies/use cases, customer testimonials, timely information about industry issues, best practices, innovative solutions to everyday challenges, roundtable discussions, etc. If accepted, fees will apply.

  • Posters: Poster presentations will provide an opportunity for information to be displayed and available to all attendees, and for poster authors to be able to discuss their poster’s content with interested parties.

  • 5-minute Preview sessions: Brief, back-to-back presentations showcasing new products, platforms, and/or content from publishers and vendors.

SESSION TITLE

The session title should be descriptive of the content being covered. 

SESSION DESCRIPTION (ABSTRACT)

In 250 words or less, describe what will be covered in this session. The session description will be included in the online program. There will be an opportunity to revise it later if accepted. DO NOT include speaker names in the session description. 

ORGANIZERS (AUTHORS)

Please enter all organizers for this session. This does not include speakers who are not organizers. 

TOPICS

Select which topical areas this session fits best. Check all that apply. Not all submissions need to fit within one of these topical areas; all ideas will be considered.

IDEAL AUDIENCE

Describe the ideal audience for this event (publishers, editors, academics, librarians, marketers, production personnel, etc.)

SUGGESTED SPEAKERS

List the suggested speaker(s) or organizer(s) you think have the relevant experience for presenting in this session. Speakers do not have to be confirmed at this time. If you are moderating/speaking, please include yourself. Please consider the diversity (gender, race, organization type, subject area/discipline, etc.) of your panel when recruiting speakers; SSP seeks to provide a balanced program in this respect.

LEARNING OBJECTIVES

Please include a brief summary of specific learning objectives and what you hope attendees will learn from this session. You may also use this space to share any other details that you feel are relevant for the selection committee. 

PRESENTATION TYPE

Indicate the type of presentation that will be used for the session and the level of audience engagement you envision: Q&A, roundtable, flash talk, panel, interactive, unsession, workshop, other. All ideas will be considered.

EDUCATION LEVELS

Indicate the Educational Level that best fits your proposal.

  • Foundational: Focus on awareness and relaying information; appropriate for those with limited experience of the subject seeking introductory understanding of the content area(s).
  • Applied: Focus on understanding and comprehension; appropriate for those with some experience seeking to build on, apply, or enhance existing knowledge using content in practical applications/implementations.
  • Strategic: Focus on analysis, evaluation, and decision-making; appropriate for those with substantial prerequisite knowledge seeking the most up-to-date information to heighten expertise and advance best practices.
  • Mixed-learning: Includes both applied and strategic perspectives on an issue; appropriate for those with at least some experience of the subject area seeking a mix of immediate/practical and future/planning information.
  • Networking: Provides an opportunity for peer-to-peer interaction among groups with similar interests and/or geographical locations, for all career levels. May be purely social in nature, have a specific topic (e.g. speaker or panel), or focus on an element of career development (e.g. mentorship). 
  • Unsure or not applicable

PREVIOUS PRESENTATIONS

Indicate if this session has previously been presented at other conferences or industry meetings. If it has been previously presented, please indicate where. 

SUBMIT  

Once you have completed the 6-step submission process, you will see a button at the bottom of the page labeled “Done – Save Submission.”  Your saved submission will be listed under the “My Submissions” tab. You may continue to make changes to your proposal until the corresponding deadline by returning to My Submissions tab and clicking “Edit.”  You will not be able to make changes after the deadline.

Selection criteria:

The Annual Meeting Program Committee will review proposals and rate them on the following criteria: 

  • Topic is timely and relevant 
  • Original concept and/or fresh analysis 
  • Includes diverse representation of speakers and ideas
  • Focus and learning outcomes are well defined
  • Sufficient interactivity with the audience is planned

     
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